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ORGANIZED CLARITY

Behind the Screens

OLIVIA DOLMAN

VIRTUAL ASSISTANT

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For more information on packages and pricing, please email me at Olivia@organizedclarity.com

Forest & Mountain

Our Success Start with You

See what I offer behind the screens,

so you can focus on the more important things

Click the below Management tasks to learn more

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Finance and Bookkeeping

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AND SO MUCH MORE1

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Light Blue Rectangle With Shadow
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FINANCE AND BOOKKEEPING

  • Create Invoice Templates
  • Accounts Payable
  • Accounts Receivable
  • Payroll
  • Create Month and year-end Reports
  • Send and follow up on invoices and non-payments
  • Pay Contractors, vendors, and Misc.
  • Reconcile Bank and Credit Card Statements
  • Issue Refunds
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DATA ENTRY

  • Collect, itemize, and move vital information from one format to another, categorizing to specifications
  • Create spreadsheets and reports
  • Input data using fast and accurate typing skills
  • Build and manage databases such as company or clientele records
  • Keep records of activities and tasks

And So Much More! Email me for more information and pricing today!

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CORRESPONDENCE AND COMMUNICATION

  • Communicate with Vendors via email and phone
  • Reply to common customer service questions and inquires via any platform, phone, and email
  • Process orders and refunds
  • Follow up with clients for feedback ensuring satisfaction
  • Listen to and appropriately disperse voicemails
  • Draft letters and emails to clients, vendors, and colleagues
  • Proofreading and formatting emails, documents, and any other correspondence
  • Prepare forms and contracts
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CALENDAR MANAGEMENT

  • Create a system to highlight your most important tasks and activities
  • Schedule personal and professional appointments and meetings with clients, customers, colleagues, and vendors
  • Back and forth communication when scheduling group meetings
  • No overlaps in meetings, ensuring enough time to change location when necessary
  • Move items around to ensure you're always working on the highest-priority tasks first
  • Send confirmations via email and gather RSVP's
  • Send reminders of all daily and weekly events
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EMAIL MANAGEMENT

  • Flag important messages that need a reply
  • Reply to common questions or scheduling
  • Unsubscribe from unwanted promotional or spam emails
  • Forward messages and inquiries to other team members
  • Follow up on sent emails
  • Tagging and archiving emails
  • Draft responses
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MARKETING AND SOCIAL MEDIA

  • Manage Company's Social Media Platforms including but not limited to LinkedIn, Facebook, Instagram, TikTok, Twitter, and the Company Website
  • Research Social media Trends and strengthen Company's presence on all platforms
  • Draft and create relevant posts on a regular schedule
  • Assist social media management with large projects, events, and community management
  • Replies to comments and Direct Messages, answering or directing all comments and questions
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EVENT PLANNING

  • Whether it's a 100 person conference or a 10 person dinner, let us handle all the details
  • Strengthen your web presence or extend social media support to promote the event
  • Organizing vendors, providing adequate facilities, tracking deadlines, or handling time management
  • Controlling costs and driving service excellence, increasing value from your vendors throughout the life cycle of your event
  • Communicate and track budgeting, venue details, caterers & vendors’ information, transportation details, and more

And So Much More! Email me for more information and pricing today!

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TRAVEL ARRANGEMENTS

  • Compile travel schedules for specific itineraries
  • Make reservations for hotels, car rental, restaurants, airlines, and more
  • Plan and schedule meetings at the desired location
  • Send timely trip alerts and reminders
  • Will add all information to your calendar including confirmation numbers, addresses,

phone numbers, and any other pertinent booking info you might need.

And So Much More! Email me for more information and pricing today!